Office Secretary Resume Example With Content Sample

An office secretary provides administrative and clerical support in workplaces or offices. You might work for a whole office, a department, or an individual. You seek to offer optimal support to others and work to make sure that office processes and procedures run smoothly. An office secretary usually handles admin and clerical jobs and work to support employee or office personnel. Usually, you are accountable for organizing schedules, making appointments, answering phones, and even handling other similar tasks. A perfect candidate must have strong organizational and communication skills, allowing them to give or provide the best support to others.

You must be adept at working in fast-paced settings and have the capability to multitask and prioritize objectives effectively. The best candidate for this job should exhibit skills, which pertain to offering superb admin and clerical support in an office setting. Create your Office Secretary Resume by clicking on ''Use this Resume'' button.

Office Secretary Resume Example With Content Sample

Office Secretary Resume Example
Office Secretary Mobile Resume Example
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How to Write an Effective Office Secretary Resume?

Your office secretary resume must highlight your capability to give and provide optimal assistance and do secretarial workplace responsibilities. The resume must showcase your administrative skills, motivated attitude, and communication skills. Using our samples and following the tips mentioned below, you will be on your way to getting the job you want.

Profile Summary
It will help if you highlight your most significant achievements and characteristics in the profile summary. Keep in mind to utilize many powerful action verbs as well as job-specific details. Office Secretaries play an important role in obtaining success in workplaces. Highlighting important features, which prove your accomplishments and qualifications, is vital.
The summary statement must encapsulate work history, achievements, and skills. Know your abilities, which are most appropriate for this job, such as communication and organizational skills, and then pair them with a working title that describes your career. Ensure to put in some achievements from past roles to round out the profile summary like “successfully implemented techniques to boost customer satisfaction.”

Employment Background
Include all positions that are relevant to this job. Make sure to utilize powerful verbs, and never fail to mention any specific achievement, which prove you are a superb and competent candidate. Also, ensure that when you describe previous roles, you need to focus on achievements and how you lead activities to sharpen the abilities of workers or made presentations, which resulted in reduced time in providing client needs. It would help if you concentrated on activities, which had a constructive effect on the business processes or bottom line. 

Skills Section Must Be Considered
A remarkable office secretary resume will consider many extraordinary hard and soft skills that the hiring manager is searching for in a candidate. A recruiter or employer looking for a secretary is searching for a person with superior project management as well as multitasking skills. You need to ensure you include utilize powerful action verbs job-specific skills such as bookkeeping skills, motivated attitude, prioritizing tasks, and administrative skills. Make sure to use only easy to understand phrases or word and make sure all the things you put in a resume is true.

Summary

Experienced and self-motivated Office Secretary having industry experience overseeing the main offices of schools. Highly competent communicator skilled in multitasking and effectively communicating with others. Bringing forth a proven track record of successfully managing offices, and helping to lead school professionals to work toward reaching goals.

Professional Experience

The Hanover School
Jul, 2015 – Sep, 2019
Office Secretary
  • Served as a friendly and helpful first point of contact in the Administration Office.
  • Directed visitors to appropriate offices and school wings. 
  • Answered phones and delivered important messages to school staff and students. 
  • Scheduled school events and created and maintained the school calendar. 
  • Processed payroll and distributed paychecks to employees. 
  • Maintained inventory and ordered supplies as necessary. 
  • Assisted school employees and parents of students with tasks as needed. 
Maxwell and Hudson
Oct, 2011 – Jun, 2015
Office Secretary
  • Performed a variety of administrative duties, including answering phones, taking and delivering messages, writing memos, making copies, faxing documents, and greeting visitors. 
  • Maintained office schedules and filing systems. 
  • Handled office correspondence and incoming and outgoing mail. 
  • Managed office space and office equipment. 
  • Maintained work logs for office employees. 
Deerfield Plumbing
Jul, 2009 – Oct, 2011
Office Receptionist
  • Greeted visitors, checked them in and out, and answered all questions and inquiries. 
  • Handled payments and filed all financial transactions and receipts. 
  • Edited and proofread written advertisements and submitted them to local newspapers. 
  • Made copies, faxed documents, and provided optimal administrative support to employees.

Quote

favourite quote

Setting goals is the first step in turning the invisible into the visible.

~Tony Robbins

Achievements

2012
Commended for proficiency in multi-tasking
Developed procedures to more efficiently managed day-to-day office functions which were adopted by numerous other practices within the clinic.
2012
Managed two direct reports
Effectively managed direct reports; prioritized tasks, processed weekly payroll sign-off and completed annual evaluations. Successfully handled all arrangements for the Quarterly Corporate Board Meeting. Compiling of Board of Directors books.

Key Skills

Superior Administrative Skills
Superior Multi Tasking Skills
Bookkeeping Skills
Prioritizing Tasks
Teamwork Skills
Negotiation skills

Languages

English
(Native)
German
(Basic)
Dutch
(Fluent)

Education

Associate of Business Administration
Hunter College
May 2009 - Jun 2012
High School Diploma
Lincoln High School
Aug 2005 - May 2009

Certifications

USA Corporate Services
Certified Administrative Professional
Oct 2012
HB Staffing
Microsoft Office Specialist
May 2015

Interests

  • Walking
  • American Football
  • Ice Skating
  • Meditation
  • Dancing
  • Food Tasting

Social Media

In 3 years

In the 3 years I want to obtain secretarial employment with a progressive company seeking an ambitious, dedicated early-career team member to grow in a career-oriented administrative support position.

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