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Vijender Ruhela

Around 17 years of extensive and proven executive role and management experience in Facility Management, Administrative Services, Management Information Systems, Quality Improvement Management and office administration. A professional with a record of achievements, quality work and advancement in competitive organizational cultures; recognized for organizational and individual leadership excellence. Perseverance coupled with my ambition has taught me to approach multi-tasking, unpredictable demands and difficult deadlines with a smile. Possess Excellent Communication, Verbal, and Presentation Skills and can work well under pressure. Excellent team player and yet flexible to take independent responsibilities.

Key Skills

Secretairal Support
Sales and Marketing
Eager to Learn
Office Admin
Back office Assistance
Personal Secretary
Real Estate Sales and Marketing
Sales

Professional Experience

Apr 2019
Present
GM Sales and Marketing
Ma Laxmi Group Noida, IN
Key Responsibility Area 
1. Client interaction for his all requirement related to Finance 
2. Support to the client from the beginning of the deal till the disbursement. 
3. Taking care and execution of Sales and marketing for the Group. 
Nov 2012
Apr 2019
GM Sales and Marketing
Red Group - Times of India Delhi, IN
Key Responsibility Area 
1. Client interaction for his all requirement related to real estate
2. Support to the client from the beginning of the deal till the registration of the properties.
3. Taking care and execution of Sales and marketing for the Group.
4. Designing and managing printing, distribution etc of leaflets for marketing the product.
5. Taking care and execution of cleaning work of the units at site of BCCL owned properties.
6. Interaction with various builders in Delhi NCR for BCCL property related work.
7. Handle objections by clarifying, emphasizing agreements and working through differences to a positive conclusion.
8. Arranging travel, Hotel accommodation, Ground Transport within or outside India on need basis.
9. Present new products and services and enhance existing relationships.
10. Work with technical staff and other internal colleagues to meet customer needs.
11. Identify opportunities for campaigns and services that will lead to an increase in sales.
12. Using knowledge of the market and competitors, identify and develop the company's unique selling propositions.
13. Track record activity on accounts and help to close deals to meet these targets.
14. Understand the company's goal and purpose so that will continual to enhance the company's performance.
15. Entire operations, in terms of Housekeeping and close co-ordination with Engineering, BMS, Horticulture and Security,
16. Submit weekly and monthly reports with all updates in the market. 
17. Follow up with team to achieve the targets, motivation and for all kind of reports on a daily/weekly/fortnightly/monthly basis. 
18. Inventories stock to ensure adequate supplies and consumables. 

EXTRA MILES 
1. Active support to the BD (Business Development) team for project verification and acquisition in various projects in Delhi NCR. 
2. Net saving to BCCL / Times of India on CAM and holding charges from Builder for Rs. 3.32 cr from 2 builders. 
3. Net Saving Rs. 4.05 Cr to BCCL / Times of India from Builder. 
4. Visited Dubai for the Business Development / marketing the BCCL properties. 
Dec 2008
Oct 2012
EXECUTIVE SECRETARY/ SR. TRAVEL EXECUTIVE
MALSI ESTATES LTD (MAX GROUP CO.) Delhi, IN
Key Responsibility Area 
 
1. Entire operations, in terms of Housekeeping and close co-ordination with Engineering, BMS, Horticulture and Security, 
2. Client interaction, Co-ordination with technical team. 
3. Negotiation with vendors Making AMCs and Finalization of vendors and Contractors. 
4. To make sure compliance requirements are met by Service Partners. 
5. Liasoning with Vendors and contractors on daily basis for their performance and deliveries. 
6. Investigate complaints regarding Housekeeping services (People, process, Product) and take corrective action. 
7. Maintaining highest standard of Hygiene and sanitation 
8. Arranging travel, Hotel accommodation, Ground Transport within or outside India 
9. Processing payments of all the vendors with approvals & Maintaining payment tracker with all the details like Cheque # bill numbers, etc 
10. Self correspondence, Handling call, mails and Take care of all bills of the senior for the claim like TA Bill, medical bills, telephone bills etc. 
11. Coordination with vendors for the reports and projects related stuff like drawings, samples, specification etc 
12. Maintain all the legal doc files for & from client. 
13. Greet and seat guests coming to visit the mangers as per appointment. Express hospitality to all those visitors to the project office. 
14. Follow up Project Administrative works and assist in Project Documentation work as per the requirement of project head. 
15. Creating Weekly, Monthly traveling schedule for the projects wherever required. 
16. Create & maintain vendor data base for ready reference. Make all contacts available to the commercial team at any given point of time. 
17. Liaison with internal and external contacts for the respective managers. 
 
EXTRA MILES 
 
Start in-house setup of Travel Desk with a saving of Rs.15 lacs approx. for entire Malsi Estate Ltd followed by Max India Central Desk which got converted into a department on later stage which saved a lot of money to the Group. 
Jan 2007
Jul 2008
SECRETARY / ADMIN INCHARGE / HR EXECUTIVE
ENVIROPOL ENGINEERS, NOIDA Noida, IN
Key Responsibility Area
 
1. Administration of entire office, Office equipment maintenance
2. Coordinate for the interviews and with the candidate and Recruiting
3. Install electronic attendance system and process it
4. Ensuring sanitation of the office and its premises
5. Maintaining leave records, attendance record and salary processing
6. Take care of foreign and domestic guests
7. All Travel Arrangement, Hotel accommodation, Ground Transport within or outside India & settlement of all Claims of the CEO.
8. Taking dictation and drafting letters, self correspondence.
Taking care of my senior’s call, mails, emails and phone calls. 
9. Coordination with vendors for the reports and projects related stuff like drawings, samples, specification etc and taking care of their bills. 
10. Arranging Printing and stationary and Maintaining Stationary Department 
  
EXTRA MILES 

1. Single handed all Travel related work for the entire Company and settlement of Travel bills of CEO. 
2. Set up HR process like, attendance by punching of biometric machine 
Jun 2005
Jan 2007
PA CUM ADMIN ASSISTANT
AUTOMETERS ALLIANCE LTD. NOIDA Noida, IN
Key Responsibility Area 
 
1. Take care of foreign and domestic guests 
2. Arranging travel, Hotel accommodation, Food and Ground Transport within or outside India 
3. Taking dictation and drafting letters, self correspondence. 
4. Taking care of my senior’s call, mails, emails and phone calls. 
5. Maintain all the legal doc files for & from client 
6. Coordinate for the interviews and with the candidate. 
7. Take care of all bills of the senior for the claim like TA Bill, medical bills, telephone bills etc 
Aug 2002
Jun 2005
ADMIN ASSISTANCE
J. L. MORISON (INDIA) LIMITED (NIVEA), DELHI Delhi, IN
Key Responsibility Area 
 
1. Administration of entire office 
2. Ensuring sanitation of the office and its premises 
3. Office equipment maintenance 
4. Maintaining leave records, attendance record and salary processing on the basis on this 
5. Take care of foreign and domestic guests 
6. Arranging Travel, Hotel accommodation, Food and Ground Transport within or outside India 
7. Drafting letters, self correspondence. 
8. Arranging Printing and stationary and Maintaining Stationary Department 
9. Coordination between sales officers and Branch Manager 

Education

May 2006
Apr 2009
MBA - Corporate Secretarial in Algappa University
Algappa University
May 1999
Jun 2002
BA - Office Management and Secretarial Practice in Shyam Lal College, Shahadara Delhi
Delhi University
Apr 1997
Mar 1998
Intermediate in Secretarial Practice in Govt School
CBSE Delhi
Apr 1995
Mar 1996
Matric in Govt School
CBSE Board

Certifications

1999
Diploma In Stenography
ITI Delhi

Achievements

2015
Saved Rs. 7.37 Crores for the Times of India Group
1. Net saving to BCCL / Times of India on CAM and holding charges from Builder for Rs. 3.32 cr from 2 builders. 
2. Net Saving Rs. 4.05 Cr to BCCL / Times of India from Builder. 
3. Visited Dubai for the Business Development / marketing the BCCL properties. 
NCC and Merit Certificates
EXTRA CURRICULAR ACTIVITIES 
 
1. Merit Certificate from the School in eleventh standard for the first division in Office Management & Secretarial Practice (OMSP). 
2. “B” Certificate in N.C.C. & other camps’ certificate. 
3. Trophy for the award of the BEST CADET of the N.C.C. in the 1998-1999. 
4. Merit Certificate from the College for the first division in OMSP (Office Management & Secretarial Practice). 

Hobbies & Interests

  • Eager to Learn
  • Take Responsibility
  • Available 24 x 7
  • Flexible
  • No Time and Distance boundation

Languages

hindi
(Fluent)
English
(Fluent)

Career Aspiration

"To obtain a challenging administrative support position in an office environment performing a variety of secretarial tasks." "To utilize strong computer software, office organization and clerical skills in an entry-level secretarial role."

Get in touch with Vijender