Message

THOUTAM AJAY

Experienced and self-motivated Executive Assistant overseeing the main offices of schools. Highly competent communicator skilled in multitasking and effectively communicating with others. Bringing forth a proven track record of successfully managing offices, and helping to lead school professionals to work toward reaching goals.

Key Skills

Bookkeeping Skills
Prioritizing Skills
Excellent organizational skills.
Superior Administrative Skills
Communication skills
Coordination Experience

Professional Experience

Aug 2015
Sep 2019
Office Secretary
The Hanover School Schkolen, UM
  • Served as a friendly and helpful first point of contact in the Administration Office.
  • Directed visitors to appropriate offices and school wings. 
  • Answered phones and delivered important messages to school staff and students. 
  • Scheduled school events and created and maintained the school calendar. 
  • Processed payroll and distributed paychecks to employees. 
  • Maintained inventory and ordered supplies as necessary. 
  • Assisted school employees and parents of students with tasks as needed. 
Nov 2011
Jun 2015
Office Secretary
Maxwell and Hudson Ruhla, UM
  • Performed a variety of administrative duties, including answering phones, taking and delivering messages, writing memos, making copies, faxing documents, and greeting visitors. 
  • Maintained office schedules and filing systems. 
  • Handled office correspondence and incoming and outgoing mail. 
  • Managed office space and office equipment. 
  • Maintained work logs for office employees. 

Education

Aug 2010
Jun 2012
Associate of Business Administration in Hunter College
Sep 2005
May 2009
High School Diploma in Lincoln High School

Certifications

2017
Certified Business Analysis Professional (CBAP)
Marselisborg
2018
BPI: Business Process Improvement, Baxter EMEA
Six Sigma

Achievements

2016
Provided administrative assistance to the CEO
  • Coordinated the communications and logistics of staff meetings, produced materials. 
  • Performed research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes.
 
2012
Scheduled & facilitated monthly board meetings
Hired and trained all new employees. Bank customer, marketing, and employee event planner. Human Resources Department Manager. Compliance, Audit, and 401(k) committees.
 

Quote

It does not matter how slowly you go as long as you do not stop.

Confucius

Hobbies & Interests

  • Bungee Jumping
  • Playing Piano
  • Social Media
  • Trekking
  • Zumba
  • Rock Climbing

Languages

English
(Native)
German
(Basic)
Dutch
(Fluent)

Career Aspiration

Over the next 3 years, I want to explore and develop skills in Executive Assistant and I want to have gained experience in leading projects for major clients. I will be looking for opportunities to expand my responsibilities within this role to work towards my goal.

Get in touch with THOUTAM