Message

Aswin Ajith

To be a key player on a highly motivated, productive and innovative management team wherein I could utilize my professional competencies to achieve the organization’s collective goals and lead it to success. Dependable Transportation coordinator with excellent customer service and administrative skills. Implemented cost saving initiatives to reduce the transportation cost of the company. Highly skilled in navigation and route planning and schedule preparation.

Key Skills

Transport coordination
Transport Planning
Staff Training
Schedule Development
Tally
MS ofice

Professional Experience

Aug 2017
Mar 2018
Admin and AccountsOfficer
Spick and Span, Qatar Doha, QA
  
  •   Preparing Quotations, LPOs and Invoices 

·     Prepare and checking mails. Open read, route and distribute of incoming mail and other material and prepare answers to routine letters. 

·       Answer and direct phone calls 

·       Organize and schedule appointments.Plan meetings 

·       Assist in the preparation of regularly scheduled reports. 

·       Collecting inputs from clients. 

·       Copying, scanning and storing documents. 

·       File documents in physical and digital records. 

·       Listing out the Documents and documenting the project details. 

·       Input document data into the standard registers ensuring that the information is accurate and up to date. 

·       Preparing Company Bank statements 

·       Preparing offer letter for the Employees 

·       Basic Accounting, ledger & statement of accounts 

·       Sundry debtors and creditors management. 

·       Preparing and keeping Petty cash document 

·       Dealing withTally accounts 

·       Preparing Employee Salary Statement 

·       Preparing Company daily and Monthly cash flow statements 

·       Updating company details in Social media accounts and Company Web site. 

·       Payroll updating 

·       Preparing employee salary letter and salary statement 

·       Updating company details in the Company Website. 

·       Analyzing Employee pay card QATAR ID Renewal date. 
Feb 2017
Present
Transport Coordinator
Muhammed Bin Misned Transport, Qatar Doha, QA

  • Ensured staff followed administrative policies and compliance regulations by closely monitoring daily operations and performing safety audits. Supported transformation strategies
  • Maintained workplace safety by involving employees in order to maximise engagement and team morale.
  • Set routes for optimal deliveries, coordinated driver and staff schedules and assigned out specific tasks.
  • Supported Operation Manager with daily operational functions.
  • Achieved targets and KPIs for consistent progress in past years.
  • Prepare monthly schedule for internal and external site shuttle journeys as instructed by the Shell logistics Team.
  • Prepare monthly report which includes fleet maintenance report, fuel report, total trips of the month etc..
  • Controls the entire JMP system for the Shell outside route fleets
  • Tracking and analyzingthe fleets current running status using JMP Live tracking system when required
  • Establish routes concentrating on customer service.
  • Issuing warning letter to the drivers when necessary.
  • Ensure to dispatch all company drivers.
  • Ensure to receive all phone calls from drivers any hour in day.
  • Expert in monitoring and analyzing In-vehicle Monitoring Systems (MIX Telematics)
  • Ensure to track routes to assure on time deliveries to enterprise customers.
  • Review and arrange driver’s performance report driver logs, and invoices.
  • Monitoring and recording the daily fuel conception of the fleets and report the same to the shell logistics on monthly basis.
  • Review driver’s hours properly and submit apt timecards to payroll.
  • Handle client concerns and direct problems to suitable parties.
  • Record driver concerns along with policy violations and direct main issues to Transportation Manager.
  • Ensure to address safety infractions along with D.O.T. violations as recorded by Safety Director to every company drivers.
  • Prepare the staff salary sheet for the specific project
 
Oct 2014
Sep 2017
Associate Consultant- Immigration Executive
FragomenImmigration (USA based), India Cochin, IN

·       Authenticate, evaluate and review applications and work permit related documentation 

·       Conduct quality checks to ensure team’s adherence to processes and protocols 

·       Receives and screens visitors and telephone calls and notifies appropriate personnel. 

·       Recommend process improvements 

·       MIS & Report generation whenever required 

·       Review and preparation of protocols, documents, templates, etc., as appropriate 

·       Open read, route and distribute of incoming mail and other material and prepare answers to routine letters, responding the official client mails 

·       Conduct final review of work product, responding the official client mails 

·       Maintain personal calendar for assigned personnel. 

·       Create, maintain, and update various information databases. 

·       Collects and verifies data, and prepares and updates recurring and routine reports. 

·       Establishes and maintains record keeping and filing systems; classifies, sorts and files correspondence, records and other documents. 

·       Work on proprietary tools and systems within the organization 

·       Maintain a repository of all visa related documents for different clients 

Education

Jul 2009
Sep 2012
Bachelor of Business Managemnet (CA) in Karpagam University
Karpagam University
Jul 2012
Sep 2014
Master Of Business Administration in Chinmaya Institution
Kannur University

Certifications

2019
The best recognition award - Qatar shell TA 2019
Qatar Shell

Hobbies & Interests

  • Cricket
  • Tennis
  • Volleyball

Languages

English
(Fluent)
Tamil
(Fluent)
Malayalam
(Native)
Hindi
(Fluent)

Career Aspiration

Qatar Shell Courses and Certificates: I. Introduction to Journey management planning (Course ID: 00023288) II. Defensive driving (Course ID:000157086) III. Security awareness (Course ID: 00195857) IV. Safeguarding Information (Course ID: 00196589) V. Code of Conduct (Course ID: 00193294)

Get in touch with Aswin